We realise that people are concerned about their privacy so we make every effort to ask for the minimum amount of information and ensure that all the details that you entered to register for this site are stored in a secure and confidential way. Any details which are not shown on your profile are only used for the club to monitor statistics about our users and can only be accessed by selected Officers of the club.
Members will be asked for additional information to enable us to send them a printed copy of our newsletter Outdoors (if applicable). Such information is kept separate from all other data on this site and is only accessible by the appropriate Officers of the club. Online payment details are not held on our website.
If you wish to know exactly what data is kept about you, please ask.
To register for a login on the site, you must supply us with a valid email address.
We send a message to this address so that you can confirm you are the owner of the mailbox associated with that address. You must replying via a link in the email before your login account is activated.
All user passwords are one-way encrypted and are not accessible to administrators. If you wish to reset your password, you must request a password reset which will require you to respond to a link in an email we send you.
We send you emails when you register on the site, and to confirm when your account activation is complete. We also send you emails in response to requests made by yourself, including upgrade requests and changes of email address. If you join GOC, or renew your membership online, we will send confirmatory emails to your registered e-mail address, and you will also receive payment confirmation messages from our electronic payment provider. You will receive email notification when your annual membership is due for renewal. You do not need to opt in to receive any of these notifications.
All emails from the GOC site are sent with the sender’s address as firstname.lastname@example.org.
If you are a GOC member, you may send and receive personal email messages to other members via the site. If you wish, you can opt out of receiving personal messages and other members will not be able to send them to you. Messages you send will reveal your email address to the recipient in the reply-to field so they can respond to you.
If you are a GOC member with a specific role such as a Group Coordinator or an Event Contact, you will also receive individual emails from registered and unregistered site visitors.
If bulk emails we send to you are bounced because your address is no longer active, we will remove your address from our system, usually within 1 week.
We send occasional news updates (usually monthly) and a fortnightly digest of events to all users who have opted in to receive bulk mailings. You are considered to have opted in if you leave the box ‘I wish to receive occasional mailings by email from GOC’ ticked at time of registration. You can change these settings at any time by visiting the Messaging Options page within the My GOC section.
If you subscribe to a local or special interest group, you have the option of opting in to bulk mailings sent from the group coordinators. You can change these settings at any time by visiting the Messaging Options page or by unsubscribing from the group. Group Coordinators typically send one or two mailings per month.
If you wish to stop receiving bulk mailings, you can change your settings, or you can click the ‘unsubscribe’ link in any bulk mailing we send you. You will be given the option to unsubscribe to all mailings, or specify the mailings you wish to receive.
If you report our mailings as spam via your ISP, and we receive a ‘spam complaint’ via our email service provider, we will automatically remove you from our mailing lists by opting you out of all bulk mailing options. This is usually done within 24 hours. You can log in and change these settings at a later date.
If bulk emails we send to you are bounced because your address is no longer active, we will cancel all your opt-in mailings, usually within 1 week.
If you are not a GOC member and do not log in to the site for over a year, your profile will be deleted. We will send you an email one month before this time so you can log in and continue to use the site if you wish.
This page last updated 13 Sep 2012
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